Staffing & Labor Rates
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Our staffing is split into two categories: Event Crew and Media Technicians
- Event Crew: Furnishings, tables, chairs, staging, in-room furniture set-up.
- Media Technicians: Audio, video, multimedia, soft-goods, recording, lighting.
- Rates: Listed rates are per-person, per-hour.
- Billing Units: We bill in 1/4 hour increments for Event Crew and 1 hour increments for Media Technicians.
We recommend you consider...
- Complexity of your event
- Coordination with other shops
- Scheduling appropriate set-up & removal times with the venue
- Technicians "per department": sound, video, lighting, recording
- Larger events: rapid room flips may require several staff members
- Venue & auditoria requirements
- Labor for set-up & removal of equipment
* Premium rate is charged from 6 a.m. to 10 p.m. on recognized Stanford University Holidays and during the Winter Closure.
Understanding our Event Crew and Media Technician services and rates
We do our best to avoid unnecessary labor charges.
Rate Category | Cases Where Applied | ||
| Base Rate | Services rendered Monday through Friday from 6:00 a.m. to 4:00 p.m. | ||
| Premium Rate | Services rendered Monday through Friday 4:00 p.m. to 10:00 p.m. and on Weekends or official Stanford University Holidays from 6 a.m. to 10 p.m. | ||
| Overnight Rate | Services rendered anytime between 10 p.m. and 6 a.m. | ||
Event Crew and Media Technician Rates
Event Crew rates are shown per-hour and are billed in 1/4 hour increments.
Media Technician rates are shown per-hour and are billed in 1 hour increments.
| Base Hourly Rate | Premium Hourly Rate | Overnight Hourly Rate | |
| Event Crew - Typically: Tables, Chairs, Umbrellas, Stages, In-Room Furniture Setup | 78.00 | 99.00 | 141.00 |
| Media Technician - Typically: Audio Visual Delivery, Pick-up; Sound, Lights, Video, Projection | 113.00 | 135.00 | 170.00 |
* Labor Rates as of December 1, 2024