Skip to main content Skip to secondary navigation

Event Planning & Management

Main content start

Planning an event? Not sure what to order? Want to explore how to get the biggest impact on a budget? We can help you with the small details that can be overlooked and can assist in any phase of the event planning process.

Reduce the Organizational Guesswork

We can advise you on Stanford policies and important steps to a successful event such as placing work orders with Grounds (irrigation shutoff), Custodial, PSSI, Athletics and more.

Understand the Venues

Our Event Coordinators and Event Managers are experienced at planning and managing a wide range of activities at all campus venues. We can help you with building issues, fire and safety guidelines, permitting, power sources, tenting, heaters, and the full spectrum of video, sound, lighting, computers and more.

On-site Event Management

Event Managers can be actively involved in your event's production, helping on-site with logistics and last minute challenges.


We have a full range of production services available including Media Technicians with a broad range of multi-media talent, a top-notch Event Crew, and a team of Event Coordinators and Event Managers that put it all together.


Our on-campus inventory includes hundreds of items. Review our Equipment & Services Catalog for specifics. If there is anything not found in the catalog, it can be outsourced on your behalf.

Policies and Procedures

Event Services Guidelines & Policies

Also see Information for Event Planners for details on outdoor events, obtaining maps, parking & transportation issues and the campus construction schedule.