For Stanford Students: A Step-by-Step Guide to Planning your Event with LBRE Event Services and LBRE Operations

	Register your event in Cardinal Engage Events must be registered in CardinalEngage at least 5 days in advance. Large-scale and complex events require 4+ weeks lead time and advising from OSE. When registering your event, you will also choose your venue.  Please remember to have enough time reserved before and after the event to enable Event Services to set and strike equipment, time to clean venue before and after event, and time for your caterer to set up food & beverages.
	Submit an Event Services service request Event Services provides the rental of AV equipment, Tables, Chairs, etc. When submitting a service request, please enter a brief outline of the event in the "Step 4 - Further Details” section. An Event Manager will contact you with any questions and provide an estimate. Allow least ten business days prior to your event date for requests as getting ASSU approval can take time. This gives us time to work with your budget, make modifications, and receive approval. Request services
	Submit a request for Grounds/Janitorial clean up, trash/recycling bins, irrigation shutoff Requests for Custodial (indoor clean-up, bathroom refresh and trash removal), PSSI (trash, recycle and compost bins) and Grounds (outdoor trash removal and irrigation shutoff) are submitted via a FacOps (BGM) Work Request. Submit a Customer Funded request for each service needed for your event. Please visit the FacOps Work Request link below for Additional information about requirements and costs for outdoor events To submit your Customer Funded request(s) To submit a Request for Estimate if needed A Stanford PTA (Bank Account Number) is required for a Customer Funded request. If your student group does not have its own PTA, please reach out to Stanford ASSU Accountant O'Neal Patrick for assistance. FacOps (BGM) Work Request Select the location of your event in the Building drop down In the Description of Work box include a description of all the services you need Latest Completion Date is your event date Input  PTA (Project, Task, Award): 1036515-1-ATCKB Enter “O'Neal Patrick (ASSU )” as the approver Make sure to include the 4 digit ASSU Account Number and the name of the Financial Officer in the description
	Approve the Event Services estimate and create an ASSU Purchase Order Once the Event Services estimate has been approved, the group's Financial Officer must submit a Purchase Order through GrantEd. The event cannot happen without ASSU approval. ASSU financial approvals can take up to three business days.
	ASSU PO Received Once the ASSU representative sends the approved PO to Event Services, the equipment and/or services for your event can be scheduled and provided by Event Services.